American ExpressC28

Canceled Recurring Billing

What is this chargeback?

The cardholder withdraws permission to change the account, or cancelled payment for subscription; cardholder or issuing bank cancels the account; merchant neglects to cancel a recurring transaction; merchant processes a transaction after being notified the cardholder's account was closed. 1. Order Not Yet Processed - A request for cancellation of weekly/monthly/annual recurring services was made but has not been processed in a timely manner. 2. Credit Not Received - Customer expected a credit or refund for a canceled recurring service, but the credit or refund was never issued. 3. Customer Billed Before Credit Arrived - You issued credit, but the customer was rebilled before the credit was posted to their statement. 4. Policy Misunderstanding - The buyer could not understand your merchant service terms, cancellation policy, refund policy, billing process, or automatic renewal terms. 5. Cancelation After Renewal - The cardholder canceled services after the renewal date, and so was billed for the renewed service. 6. Customer Attempted to Cancel Service - The customer attempted to contact you about cancellation of service, but was unable to reach you. 7. Delayed Cancellation of Service - The customer asked to cancel service, but the request was not fulfilled in a timely manner, resulting in the customer being charged for the renewed service. 8. Introductory Offers - The cardholder was billed for an introductory offer which they did not ultimately want.

How to Respond

1. Provide Prompt Cancellations - Act on a cancellation request immediately as soon as it lands in your inbox. Swiftly processing cancellations is the best way to prevent any potential disputes. 2. Ensure Against Future Rebills - Make sure there are no future billings in the pipeline. These should all be canceled upon request. 3. Submit Credits Immediately - When a customer cancels service, try to provide any credits due on the very same day. If it can't be done, acknowledge their request via email and give them a tentative date when you will issue the refund. 4. Provide Confirmation - Even if the plan is to fulfill the cancellation request immediately, always send an automated confirmation email. This assures the buyer that you've received their request and are working towards completing it. 5. Ensure Policies are Easy to Find & Understand - Your return and cancellation policies should be clearly visible on your website. Make them easy to find on all pages and as part of the registration or checkout process. 6. Obtain Clear Consent - During checkout, make sure your cardholder actively agrees to your terms and conditions by clicking “accept.” This offers another opportunity for the buyer to familiarize themselves with the transaction terms and ensure they meet their expectations.

Prevention Tips

- Terminate recurring transactions when the cardholder requests cancelation - Consider a no-strings-attached cancelation policy - Don't increase the transaction amount without the cardholder's consent - Don't prematurely bill the cardholder - Send notifications for upcoming charges - A copy of your cancellation policy - Copies of any emails or phone transcripts outlining conversations with the buyer - Confirmation from the buyer that they’ve read and agreed to your terms of service - Records of previous, undisputed charges from the same buyer - Social evidence of the buyer using the good or service (photos, social media posts, etc.)

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